Picture by Editor | ChatGPT
# Introduction
NotebookLM is a robust AI instrument launched by Google. It’s designed to enhance analytical capabilities by means of superior pure language processing and insightful summarizations. One in all its most fascinating purposes is the flexibility to generate insights, summaries, and even audio overviews from paperwork. Whereas NotebookLM doesn’t immediately help Excel (.xlsx) information, you’ll be able to simply export your Excel information to appropriate codecs like PDF or TXT for evaluation.
This tutorial will present you the best way to analyze your Excel spreadsheets with NotebookLM.
# Step 1: Making ready and Exporting Excel Spreadsheets
Let’s contemplate a quarterly enterprise report with information on gross sales, bills, revenue, and buyer satisfaction scores throughout completely different areas and product classes. The purpose is to research this information to trace efficiency and determine traits.
To research this information utilizing NotebookLM, export your spreadsheet:
- Go to the File tab > choose Save As > choose PDF/TXT from the file kind dropdown, and click on Save.
- A PDF will retain visible formatting, whereas a TXT file ensures pure text-based information appropriate for detailed textual evaluation.
Be sure that exported information have clear headers, correct numerical information, and constant formatting.
# Step 2: Importing Knowledge to NotebookLM
After exporting the spreadsheet into an acceptable format (PDF or TXT), open NotebookLM in your browser.
- Choose Add File > select your exported PDF or TXT file
- Click on Open
NotebookLM will quickly scan and digest the content material of your information, getting ready it for interactive querying.
# Step 3: Analyzing Knowledge with NotebookLM
When you add the file, NotebookLM mechanically generates a abstract, permitting you to start exploring your spreadsheet information.
NotebookLM additionally suggests related questions. You possibly can both kind your personal query or choose one of many mechanically generated prompts to start your evaluation.
As you work together with the instrument, it suggests new prompts, guiding you towards deeper insights.
Regional Insights:
Let’s determine high-performing areas or merchandise by means of pure language queries akin to:
Which area had the very best gross sales in Q2?
What product confirmed the best profitability enhance?
NotebookLM Response:
“To find out which product confirmed the best profitability enhance, we’ll examine the change in revenue from Q1 to This autumn for every product class.
Right here is the profitability enhance for every product:
- Laptop computer (North Area)
- Q1 Revenue: $35,000
- This autumn Revenue: $60,000
- Revenue Enhance: $60,000 – $35,000 = $25,000
- Smartphone (South Area)
- Q1 Revenue: $35,000
- This autumn Revenue: $45,000
- Revenue Enhance: $45,000 – $35,000 = $10,000
- Pill (East Area)
- Q1 Revenue: $20,000
- This autumn Revenue: $30,000
- Revenue Enhance: $30,000 – $20,000 = $10,000
- Equipment (West Area)
- Q1 Revenue: $15,000
- This autumn Revenue: $25,000
- Revenue Enhance: $25,000 – $15,000 = $10,000
Primarily based on these calculations, the Laptop computer within the North Area confirmed the best profitability enhance, with its revenue rising by $25,000 from Q1 to This autumn. This product additionally constantly held the very best revenue figures all year long, as famous in our earlier dialog about general revenue [Conversation History]”.
NotebookLM first gives detailed calculations after which presents the ultimate reply. That is notably helpful for customers who wish to see the underlying evaluation, not simply the conclusion. This stage of element may be very useful for stakeholders who want to know the important thing insights from quarterly gross sales information.
Buyer Insights:
To grasp buyer conduct, you need to use the next immediate.
What is the common buyer satisfaction rating?
NotebookLM Response:
“To calculate the typical buyer satisfaction rating, we have to sum all the person buyer satisfaction scores offered within the sources after which divide by the full variety of scores.
Listed here are the client satisfaction scores for every product, area, and quarter:
- Laptop computer (North Area) Q1: 88%
- Smartphone (South Area) Q1: 85%
- Pill (East Area) Q1: 80%
- Equipment (West Area) Q1: 90%
- Laptop computer (North Area) Q2: 87%
- Smartphone (South Area) Q2: 83%
- Pill (East Area) Q2: 82%
- Equipment (West Area) Q2: 89%
- Laptop computer (North Area) Q3: 89%
- Smartphone (South Area) Q3: 84%
- Pill (East Area) Q3: 81%
- Equipment (West Area) Q3: 91%
- Laptop computer (North Area) This autumn: 90%
- Smartphone (South Area) This autumn: 86%
- Pill (East Area) This autumn: 83%
- Equipment (West Area) This autumn: 92%
Summing these scores: 88 + 85 + 80 + 90 + 87 + 83 + 82 + 89 + 89 + 84 + 81 + 91 + 90 + 86 + 83 + 92 = 1380
There are 16 particular person buyer satisfaction scores recorded throughout all merchandise and quarters.
Now, divide the full sum by the variety of scores: 1380 / 16 = 86.25
Due to this fact, the common buyer satisfaction rating is 86.25%“.
NotebookLM’s detailed response validates the outcome mechanically, guaranteeing its accuracy.
# Step 4: Creating an Audio Overview
One attention-grabbing function of NotebookLM is its potential to generate audio overviews of uploaded content material. It might probably convert textual summaries into audio overviews, making it straightforward to soak up data:
- You should use the “Audio Overview” choice in NotebookLM.
- Or to create a custom-made audio abstract, merely immediate NotebookLM with: “Present an audio overview summarizing key traits from this quarterly information”.
NotebookLM will generate an audio file that you would be able to obtain. This file concisely summarizes important insights, making it preferrred for displays or govt briefings. You may also stream the audio overview, which facilitates straightforward overview throughout commutes or conferences.
# Step 5: Visualizing Insights with Thoughts Maps
NotebookLM additionally provides thoughts maps, that are an effective way to visualise relationships and key factors extracted out of your information.
- In NotebookLM, you’ll be able to click on “Thoughts map”.
- Or immediate the system clearly: “Generate a thoughts map summarizing relationships and insights into the quarterly gross sales information”.
- As soon as the Thoughts Map is created, it opens from the right-side bar.
- It mechanically considers main insights as central nodes, branching into detailed factors akin to regional gross sales efficiency, product profitability, and buyer satisfaction traits.
- You possibly can customise the thoughts map by dragging nodes, including notes, or highlighting important insights.
This thoughts map visually highlights connections between merchandise, areas, efficiency metrics, and buyer satisfaction, permitting for straightforward interpretation and communication of advanced data. This visible illustration additionally aids reminiscence retention and clarifies advanced information relationships.
# Step 6: Making Strategic Selections Utilizing NotebookLM Insights
After exploring and analyzing the info with NotebookLM, you may be geared up with actionable insights that may information decision-making.
For example, if the evaluation reveals rising gross sales however shrinking revenue margins for a product, this may point out the necessity to overview pricing methods or provide chain efficiencies.
Alternatively, if buyer satisfaction stays constantly excessive in a sure area, you’ll be able to apply that area’s customer support practices in low-performing areas.
# Conclusion
You possibly can leverage NotebookLM to research your Excel spreadsheets. Although NotebookLM doesn’t but immediately settle for Excel spreadsheet information, exporting information to PDF or plain textual content simply bridges that hole. It gives a robust means to uncover actionable insights simply and effectively. Whether or not producing concise audio summaries or detailed thoughts maps, NotebookLM transforms the way you have interaction with information, streamlining evaluation and decision-making processes.
Shamima Sultana works as a Undertaking Supervisor at ExcelDemy, the place she does analysis on Microsoft Excel and writes articles associated to her work. Shamima holds a BSc in Pc Science and Engineering and has an amazing curiosity in analysis and growth. Shamima likes to be taught new issues, and is making an attempt to offer enriched high quality content material concerning Excel, whereas all the time making an attempt to collect data from numerous sources and making revolutionary options.